Global Switch - Job Applicant Privacy Policy 

Date of publication: 06/01/2026

We at Global Switch manage our employer branding and recruitment process through our career site (the “Career Site”), and by using a related applicant tracking system.

In this privacy policy, we explain how we collect, use, and protect your personal data during the recruitment process via TeamTailor. The data controller is Global Switch, and this policy may be updated periodically.

Data We Collect

We may collect the following types of data:

• Personal Information: Name, contact details, CV, cover letter, education, work history, LinkedIn profile, etc.
• Application Data: Interview notes, assessments, references.
• Special Category Data (if voluntarily provided): Health, ethnicity, gender, disability status.
• Technical Data: IP address, browser type, device information (via TeamTailor platform).
  

Candidates Submitted via Recruitment Agencies 

If your application is submitted by a recruitment agency or third-party recruiter, we will process your personal data in the same way as if you had applied directly. The agency is responsible for ensuring they have obtained your consent to share your information with us.

We may:

• Contact you directly to confirm your interest in the role.
• Retain your data in accordance with our standard retention policy.
• Share feedback with the agency regarding your application.

If you have concerns about how your data was shared, please contact the agency directly or reach out to us using the contact details below.

How We Use Your Data

We process your data to:

• Manage your application and assess suitability.
• Communicate with you during the recruitment process.
• Comply with legal obligations (e.g., right to work checks).
• Improve our recruitment practices and diversity monitoring (anonymised).

Legal Basis for Processing

We rely on:

• Consent: For optional data (e.g., diversity info).
• Contractual Necessity: To assess and process your application.
• Legal Obligation: For compliance checks.
• Legitimate Interests: To manage recruitment efficiently and securely.

Sharing Your Data

Your data may be shared with:

• Internal HR and hiring managers.
• Third-party service providers (e.g., TeamTailor, background check providers).
• Legal or regulatory authorities if required.

All third parties are bound by confidentiality and data protection obligations.

International Transfers

If data is transferred outside the UK/EEA, we ensure appropriate safeguards are in place (e.g., Standard Contractual Clauses).

Data Security

We implement technical and organisational measures to protect your data, including encryption, access controls, and secure storage.

Data Retention

• Unsuccessful applications: Retained for up to 6 months unless you consent to longer storage.
• Successful applicants: Data retained in line with employment records.
• You may request deletion at any time.
  

Your Rights

You have the right to:

• Access, correct, or delete your data.
• Withdraw consent.
• Object to or restrict processing.
• Lodge a complaint with the ICO or relevant authority.
  

Contact Us

For questions or to exercise your rights, contact:
Recruitment@globalswitch.com 

Updates to this Privacy policy

We update this privacy policy when necessary - for example, because we start processing your personal data in a new way, because we want to make the information even clearer to you, or if it’s necessary to do so in order to comply with applicable data protection laws.

We encourage you to regularly check this page for any changes. You can always check the top of this page to see when this privacy policy was last updated.